| Item | Description | Condition Upon Move-In | Notes |
|---|---|---|---|
| Sofa | 3-seater, Grey fabric | Good | None |
| Dining Table | Round, Wood | OK | Small scratch on the surface |
Why is a Move-In/Move-Out Inspection So Important When Renting in Sweden?
Moving in or out of a home in Sweden often comes with a lot of stress and numerous practical details. One of the most crucial aspects – which is unfortunately often forgotten or rushed – is the inspection. A move-in and move-out inspection provides security for both the landlord and the tenant. It’s the only way to definitively prove the condition of the property and avoid costly misunderstandings afterward. This article will guide you through conducting a professional inspection and provide free templates to simplify the process, specifically tailored for the Swedish rental market.
The inspection isn't about finding faults for the sake of it, but about documenting the actual condition of the property. The inspection report serves as a legal document and a safeguard for both parties involved in a rental agreement in Sweden:
- For the Landlord: You are protected from bearing the cost of damages caused by the tenant. The report proves that the damage wasn't present upon move-in. This is especially important considering Sweden's tenancy laws which heavily protect tenants.
- For the Tenant: You are protected from being held liable for scratches, marks, or damages that already existed before you moved in (or that are considered normal wear and tear). Understanding "normal wear and tear" according to Swedish standards is vital.
- For the Relationship: Clear documentation prevents disputes. It saves time, money, and energy for everyone involved. This is particularly helpful in maintaining good relations, which are highly valued in Swedish culture.
What Documents Do I Need for a Secure Rental in Sweden?
To ensure a proper process, Bofrid has created ready-made templates. Here are the three most important documents you should have ready before the move, adapted for use within Sweden:
1. The Inspection Report (Besiktningsprotokoll)
This is the cornerstone of the inspection. You'll go through all rooms, floors, walls, and ceilings of the property. 📥 Download the Inspection Report Template here
2. The Inventory List (Inventarielista)
Is the property rented furnished? Then an inventory list is a must. It’s rarely enough to just write "sofa" – you also need to agree on the condition of the sofa. This is especially important in Sweden, where furnished rentals are common, especially for expats. 📥 Download the Inventory List Template here
3. The Key Receipt (Nyckelkvittens)
Lost keys can lead to expensive cylinder replacements. With a receipt, you have full control over who is responsible for which keys and how many have been issued. This is a standard practice in Sweden to ensure security and accountability. 📥 Download the Key Receipt Template here
How Do You Conduct a Professional Inspection in Sweden? (Step-by-Step)
A good inspection requires both parties to be present, good lighting, and no rushing. Here's a step-by-step guide tailored for rentals in Sweden:
1. Prepare Yourselves
Print out the templates above. Bring a pen, paper, and a mobile phone camera with good resolution. Also, familiarize yourself with common Swedish building standards.
2. Go Through the Property Together
Systematically go through room by room. Pay extra attention to:
- Floors: Are there scratches or water damage? Consider the type of flooring, as different materials have different wear patterns common in Swedish homes.
- Walls: Are there holes from pictures or stains? Check for signs of mold, which can be a concern in older Swedish buildings.
- Kitchen & Bathrooms: Do the appliances work? Are there cracks in the sink or tiles? These are areas prone to damage and should be carefully inspected. Understand the expected lifespan of appliances in Sweden.
3. Document Everything
Write down all deviations in the report. It’s better to be too detailed than too vague. Always supplement the written word with photos. A picture of a scratch in the parquet flooring is the best evidence you can have. Ensure photos are well-lit and clearly show the damage.
4. Sign
When you agree, both parties sign the documents. Both the landlord and tenant should have their own copy (physical or digital). Make sure to understand the implications of signing under Swedish law.
How Can I Use the Inventory List Effectively in Sweden?
Many disputes concern furniture and household items. Here’s how to fill out the list to be on the safe side, keeping Swedish rental practices in mind:
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Be Specific: Instead of "TV", write "Samsung 55-inch Smart TV, model year 2020". This level of detail is crucial for resolving disputes.
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Note the Condition: Is the table "New", "Good", or "Worn"? Use objective terms and avoid subjective descriptions.
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Compare: Upon move-out, bring out the list again. Is anything missing? Has anything broken beyond normal wear and tear? This comparison will help determine if the tenant is liable for any damages.
Example:
Understanding "Normal Wear and Tear" in Swedish Rental Agreements
One of the most common points of contention between landlords and tenants in Sweden involves the concept of "normal wear and tear" (normalslitage). It's crucial for both parties to have a clear understanding of what constitutes normal wear and tear versus damage caused by negligence.
What is considered normal wear and tear in Sweden?
- Minor Scratches and Dents: Small scratches on wooden floors or minor dents in walls are generally considered normal, especially in properties that have been rented for several years.
- Faded Paint or Wallpaper: Gradual fading of paint or wallpaper due to sunlight is typically considered normal wear and tear.
- Worn Carpets: Some wear and tear on carpets, especially in high-traffic areas, is expected over time.
- Loose Fixtures: Minor loosening of fixtures like doorknobs or cabinet handles can be considered normal.
What is NOT considered normal wear and tear in Sweden?
- Significant Damage: Large holes in walls, broken windows, or severely damaged flooring are not considered normal wear and tear.
- Stains and Burns: Stains on carpets or burns on countertops are typically considered damage caused by negligence.
- Pet Damage: Damage caused by pets, such as scratches on doors or chewed furniture, is generally not considered normal wear and tear.
- Unapproved Alterations: Any alterations made to the property without the landlord's permission are not considered normal wear and tear.
It's important to document everything thoroughly during the move-in inspection to avoid disputes later on. Photos and detailed descriptions are essential. Consulting with a legal expert specializing in Swedish rental law can also be beneficial if you have any doubts or concerns.
Frequently Asked Questions
What Happens if the Landlord Doesn’t Want to Do an Inspection in Sweden?
If the other party refuses, do the inspection yourself! Document the condition carefully with photos and videos. Then send a written summary to the landlord immediately upon move-in. This "locks" the evidence if a dispute arises later. Keep a copy of everything for your records. This is especially important as a tenant in Sweden, as you need to protect your rights.
Who Pays for "Normal Wear and Tear" in Sweden?
The landlord. Slight wear on floors or fading of wallpaper over time is included in the rent. The tenant only pays for damage caused by negligence (e.g., red wine stains on the sofa or holes in a door). This is a fundamental aspect of Swedish rental law.
Is it Mandatory to Use These Protocols in Sweden?
No, there’s no law forcing you. But it’s strongly recommended. Renting out or renting a property without documentation is a significant financial risk. With Bofrid's free templates, you create a safer deal for both parties.
What Should a Key Receipt Contain in Sweden?
Date, names of both parties, address, number of keys, and what type of keys they are (e.g., "3 house keys, 1 laundry room key"). And most importantly: signatures. This is crucial for accountability in Sweden.
What are the typical lease agreement lengths in Sweden?
Lease agreements in Sweden can be either fixed-term (bestämd tid) or indefinite (tillsvidare). Fixed-term leases have a specific end date, while indefinite leases continue until either party terminates the agreement. Indefinite leases are more common and offer greater security for tenants. For expats, it's essential to understand the implications of each type of lease before signing. Landlords must have a valid reason to terminate a fixed-term lease early.
How does rent control work in Sweden?
Sweden has a rent control system (hyresreglering) that aims to ensure fair rents. The rent for apartments is typically determined based on a utility value system, which considers factors such as size, location, and amenities. Landlords cannot charge excessive rents. Tenants can challenge the rent if they believe it's too high. Understanding this system is crucial for expats renting in Sweden to ensure they are paying a fair price.
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